Exec Manual - Revision history

S23adhik: Added external affairs link, to the page abt stuff EA does

2024-12-10T20:26:43Z

Added external affairs link, to the page abt stuff EA does

← Older revision		Revision as of 15:26, 10 December 2024
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	* [http://csclub.uwaterloo.ca/misc/procedure.pdf Old procedure manual (PDF)]		* [http://csclub.uwaterloo.ca/misc/procedure.pdf Old procedure manual (PDF)]
	* [http://csclub.uwaterloo.ca/misc/mathsoc.club.pdf MathSoc club manual (PDF)]		* [http://csclub.uwaterloo.ca/misc/mathsoc.club.pdf MathSoc club manual (PDF)]
			* [[External Affairs]]

	[[Category:Guides]]		[[Category:Guides]]

R389li: /* How to SSH to/use the club machines */ Add scp

2022-01-16T20:06:28Z

How to SSH to/use the club machines: Add scp

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 * <code>cd ..</code> to go up one level. For a quick tutorial on other Linux commands see https://wiki.csclub.uwaterloo.ca/images/d/d4/Basic_linux_commands.jpg (simple) or https://student.cs.uwaterloo.ca/~cs246/common/linuxCommands.pdf (in-depth)
 * <b>GROUND RULE</b>: Don't delete things (i.e. don't run <code>rm</code> in the exec directory that you didn't create. Treat it like a shared Google Drive folder that contains years of archives (which it basically is), not your own computer.
 = President =

R389li: Add new general exec section

2022-01-12T05:11:19Z

Add new general exec section

← Older revision		Revision as of 00:11, 12 January 2022
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			= General =

			== How to SSH to/use the club machines ==

			* Go through [[New_Member_Guide#Machines]] first
			* Run <code>cd ~exec</code> to get to the Exec home directory, and then <code>ls</code> to list all the files in the directory
			* <code>cd w2022</code> to get to the Winter 2022 directory ("folder"), where all our stuff will be
			* <code>cd ..</code> to go up one level. For a quick tutorial on other Linux commands see https://wiki.csclub.uwaterloo.ca/images/d/d4/Basic_linux_commands.jpg (simple) or https://student.cs.uwaterloo.ca/~cs246/common/linuxCommands.pdf (in-depth)
			* <b>GROUND RULE</b>: Don't delete things (i.e. don't run <code>rm</code> in the exec directory that you didn't create. Treat it like a shared Google Drive folder that contains years of archives (which it basically is), not your own computer.
			* File access will be simplified in the near future (W22 term) with Nextcloud

	= President =		= President =
	This section covers various useful notes for the CSC president, ranging from who to call for room bookings to when the term should end. I'll rant some more later.		This section covers various useful notes for the CSC president, ranging from who to call for room bookings to when the term should end. I'll rant some more later.

Merenber: Update MathSoc Policies URL

2021-07-13T22:09:15Z

Update MathSoc Policies URL

← Older revision		Revision as of 17:09, 13 July 2021
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	== MathSoc ==		== MathSoc ==

	The CSC is a MathSoc club as such you should know the [~~http~~://~~www.math~~.uwaterloo.ca/~~pinkbook~~.~~php~~ MathSoc club policies] and know that the president is a non-voting member of MathSoc council, like MathSoc directors.		The CSC is a MathSoc club as such you should know the [https://mathsoc.uwaterloo.ca/wp-content/uploads/Mathsoc_Policies.pdf MathSoc club policies] and know that the president is a non-voting member of MathSoc council, like MathSoc directors.

	== SCS ==		== SCS ==

Merenber: /* Systems Administrator */

2021-03-19T17:51:48Z

Systems Administrator

← Older revision		Revision as of 12:51, 19 March 2021
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	= Systems Administrator =		= Systems Administrator =

			See [[Sysadmin Guide]].
	The system administrator chairs the [[Systems Committee]], and is responsible for keeping all of our computers in working order. The CSC computing environment is good, but not nearly perfect, and the sysadmin should look for ways to improve it. We don't have a strict "if it works, don't touch it" policy, and encourage people to try new things to see if they work better. Because of this, we don't have "5 nines" uptime or anything close, but do have a modern computing environment that is constantly improving. Our systems should be, and often are, better at the end of term than the beginning.

	Early in the term, the sysadmin should consider what hardware upgrades we would like to have, and send proposals to the treasurer to add to the budget. A bit later, this happens again with MEF proposals.

	The sysadmin should also make sure requests by our users (to systems-committee@csclub) are answered, and make recommendations to the Executive Council to add new systems committee members or reevaluate old ones.

	= General Information =		= General Information =

Pj2melan: /* Secretary */ added how-to render and upload talks.

2017-07-04T15:30:37Z

Secretary: added how-to render and upload talks.

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 ** Membership drives
 ** Maintaining club bulletin board and other propaganda
 === Announcing the event: Very General Overview ===
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 Lastly, you'll want to add the event to the website. Contact the CSC webmaster (or if there is none, the sysadmin) to have him or her do that for you, or find out how to do it yourself. This way others can check for events on the website, and you can also conveniently point people there if they ask, "What events is the CSC offering this term?"
 === Recruiting: Propaganda and Membership Drives ===

Pj2melan: /* Planning events */ added in info about ordering food from the CnD

2017-06-22T17:33:58Z

Planning events: added in info about ordering food from the CnD

← Older revision		Revision as of 12:33, 22 June 2017
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	== Planning events ==		== Planning events ==

	So, you're the CSC Vice President and you want to (hopefully) have the CSC host some really cool events this term. This chapter should help you get started with that. For starters, the most important thing to remember is this: plan your events early!. I recommend about 2 to 3 weeks in advance. This rough timeline should help:		So, you're the CSC Vice President and you want to (hopefully) have the CSC host some really cool events this term. Congratulations! This chapter should help you get started with that. For starters, the most important thing to remember is this: plan your events early!. I recommend about 2 to 3 weeks in advance. This rough timeline should help:

	* 2-3 weeks in advance: Get a title and abstract for the event from the speaker as well as a date and time.		* 2-3 weeks in advance: Get a title and abstract for the event from the speaker as well as a date and time.

	* 2 weeks in advance: Book the room and any necessary equipment (projectors etc). Make posters for the event. Make initial announcements on Usenet and possibly by e-mail.		* 2 weeks in advance: Book the room and any necessary equipment (projectors etc). Make posters for the event. Make initial announcements on Usenet and possibly by e-mail.

			* 1 week in advance: For events with food, order food. This can be pizza (cheap, somewhat filling), pastry/fruit/sandwich platter from the CnD (instructions later in this section), Kismet (yummy, for when you have money), and SLC Tim Hortons (timbits are very cheap, and you can get several dozen on little notice).

	* 2 Days in advance: E-mail Chris Redmond (credmond@uwaterloo.ca) to get the event into the Daily Bulletin. Include a short (one-paragraph) description.		* 2 Days in advance: E-mail Chris Redmond (credmond@uwaterloo.ca) to get the event into the Daily Bulletin. Include a short (one-paragraph) description.
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	The rest of this section will outline various tips that should be useful when running events and suggest some events that you might want to run.		The rest of this section will outline various tips that should be useful when running events and suggest some events that you might want to run.

			=== Ordering food from the CnD ===
			The Math CnD is right across from the CSC office and Rose is really nice. As another bonus, when ordering through the CnD lets Mathsoc take care of all the accounting such that you don't even have to pay using your own credit card.

			To order, just fill out the CnD order form available at ~exec/veep/cnd-catering-form.doc with what you want to order and how much budget you have for the event. The order form was created by Rose the CnD manager in S17, but it will probably be very similar in future terms if it ever changes.

			Once you have filled out the order form, get it signed by a Mathsoc VPF/VPI/Prez, then bring it to the CnD manager. Then just pick up the food on the day of the event. It's really super easy. The CnD is so cool.

	=== Getting ideas and speakers for events ===		=== Getting ideas and speakers for events ===

Pj2melan: /* Secretary */ updating, UW Portal has a clubs widget apparently

2015-06-14T21:20:03Z

Secretary: updating, UW Portal has a clubs widget apparently

← Older revision		Revision as of 16:20, 14 June 2015
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	* Print out ~18 posters on the CSC budget and put them up on the CSC reserved poster boards. In the hallways of third and second floor MC there are locked display cases and reserved corkboards for staples only. Make sure to clear these of any posters that the CSC doesn't put up or sanction.		* Print out ~18 posters on the CSC budget and put them up on the CSC reserved poster boards. In the hallways of third and second floor MC there are locked display cases and reserved corkboards for staples only. Make sure to clear these of any posters that the CSC doesn't put up or sanction.

⚫	* Update the IRC topic to include the deets for when and where the event is being held. This is even more restrictive on character count than a tweet is.

	* Update twitter and facebook with the event.		* Update twitter and facebook with the event.

		⚫	* Update the IRC topic to include the deets for when and where the event is being held. This is even more restrictive on character count than a tweet is.
⚫	* Send out an email with the details.

		⚫	* Send out an email with the details to csc-general.

	* Talk about it with your friends. The importance of word-of-mouth advertising is hard to overstate.		* Talk about it with your friends. The importance of word-of-mouth advertising is hard to overstate.
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	=== Announcing the event: Posters and Posts ===		=== Announcing the event: Posters and Posts ===

	Once you have the abstract and the room booked you should get the word out. For starters you should send an announcement ~~to the uw.csc newsgroup and possibly~~ to the members by e-mail (try to reserve the latter for special events, although an update with upcoming events every now and then might be a good idea).		Once you have the abstract and the room booked you should get the word out. For starters you should send an announcement to the members by e-mail (try to reserve the latter for special events, although an update with upcoming events every now and then might be a good idea).

	You'll also want to make printed posters. ~~Simon~~ ~~Law~~ ~~made~~ a ~~cscposter.cls~~ ~~file~~ for ~~LaTeX~~ ~~which~~ ~~can~~ be ~~used~~ to ~~generate~~ ~~nice~~-~~looking posters in~~ ~~letter~~ ~~format~~. Try to not have too much text on the posters so that they grab more attention. Getting posters out earlier rather than later is definitely beneficial. To actually distribute posters you should use several methods:		You'll also want to make printed posters. You can find lots of good files for making posters in ~git/public/csc-propaganda.git, and a default sample-poster.tex is included. Try to not have too much text on the posters so that they grab more attention. Getting posters out earlier rather than later is definitely beneficial. To actually distribute posters you should use several methods:

	* Put up the posters on the CSC boards. There are poster cases in the North-South hallways of MC third floor, two stapling boards in the main East-West hallway of MC third floor, one stapling board just outside of the CSC office, two staple boards and two poster cases at the South entrance of MC second floor, and one poster case on the North side of MC second floor.		* Put up the posters on the CSC boards. There are poster cases in the North-South hallways of MC third floor, two stapling boards in the main East-West hallway of MC third floor, one stapling board just outside of the CSC office, two staple boards and two poster cases at the South entrance of MC second floor, and one poster case on the North side of MC second floor.
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	* Give 6 posters to Mathsoc. Just drop by 6 posters in the Mathsoc office and they'll put them up around the MC and DC.		* Give 6 posters to Mathsoc. Just drop by 6 posters in the Mathsoc office and they'll put them up around the MC and DC.

	* ~~Make~~ use of the [http://www.feds.ca/additional-resources/poster-run/ FEDS poster run]. FEDS offers a (reasonably cheap) poster run where they will distribute many posters around campus. While we aren't a FEDS club, we are part of MathSoc, so try to get the "student society" price. Also, make sure you budget for this from Mathsoc, you can probably get funds from them to use this.		* For special events, make use of the [http://www.feds.ca/additional-resources/poster-run/ FEDS poster run]. FEDS offers a (reasonably cheap) poster run where they will distribute many posters around campus. While we aren't a FEDS club, we are part of MathSoc, so try to get the "student society" price. Also, make sure you budget for this from Mathsoc, you can probably get funds from them to use this.

			* If you ask in the event form to put the event on the Feds events calendar, it will be put into the UW Portal clubs events widget.

	There are other ways to get people to know about the event. If the event is relevant to classes, try to convince profs to announce it in class (giving them an overhead with the details is a good idea). Also, have the event announced in the Daily Bulletin (a daily update on the UW website about what's happening on campus). To do so, e-mail Chris Redmond (credmond@uwaterloo.ca).		There are other ways to get people to know about the event. If the event is relevant to classes, try to convince profs to announce it in class (giving them an overhead with the details is a good idea). Also, have the event announced in the Daily Bulletin (a daily update on the UW website about what's happening on campus). To do so, e-mail Chris Redmond (credmond@uwaterloo.ca).

Pj2melan: /* Secretary */ added list of what to do around advertising events, updated locations of poster boards

2015-02-24T05:17:06Z

Secretary: added list of what to do around advertising events, updated locations of poster boards

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 ** Membership drives
 ** Maintaining club bulletin board and other propaganda
 === Announcing the event: Posters and Posts ===
@@ Line 103: / Line 127: @@
 You'll also want to make printed posters. Simon Law made a cscposter.cls file for LaTeX which can be used to generate nice-looking posters in letter format. Try to not have too much text on the posters so that they grab more attention. Getting posters out earlier rather than later is definitely beneficial. To actually distribute posters you should use several methods:
-* Put up the posters on the CSC boards. There are 3 boards: a small one right by the door of MC3036, a large one in the 3rd floor hallway of the MC and another large one on the second floor of the MC (directly below the third floor hallway).
+* Put up the posters on the CSC boards. There are poster cases in the North-South hallways of MC third floor, two stapling boards in the main East-West hallway of MC third floor, one stapling board just outside of the CSC office, two staple boards and two poster cases at the South entrance of MC second floor, and one poster case on the North side of MC second floor.
 * Give 6 posters to Mathsoc. Just drop by 6 posters in the Mathsoc office and they'll put them up around the MC and DC.

Yj7kim: /* Secretary */ Ppdated info about Physical mailboxes

2014-10-01T22:19:26Z

Secretary: Ppdated info about Physical mailboxes

← Older revision		Revision as of 17:19, 1 October 2014
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	The secretary is usually responsible for:		The secretary is usually responsible for:

	* Keeping members and students informed		* Keeping members and students informed of upcoming events
	** Posting minutes of club meetings		** Posting minutes of club meetings
	** Advertising club events (see section on advertising below)		** Advertising club events (see section on advertising below)
	* Club correspondence		* Club correspondence
	** ~~Checking~~ our ~~two mailboxes~~ in MC 3038 ~~and DC 3316~~		** Regularly checking our mailbox in MC 3038 (MathSoc)
	** Reading and responding to mail we receive		** Reading and responding to mail we receive
	* Recruitment		* Recruitment