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C256zhao moved page Tuesday 16 September 2008 to Meeting:Tuesday 16 September 2008 without leaving a redirect: Move Meeting Minutes

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			[[Category:Meetings]]

J2simpso: New page: Minutes of the First Meeting of The Computer Science of the University of Waterloo Taken : September 16, 2008 at 5:30 PM Executives In Attendance: President Matt Lawrence (m3lawr...

2008-10-01T11:07:35Z

New page: Minutes of the First Meeting of The Computer Science of the University of Waterloo Taken : September 16, 2008 at 5:30 PM Executives In Attendance: President Matt Lawrence (m3lawr...

New page

Minutes of the First Meeting of
The Computer Science of the University of Waterloo

Taken : September 16, 2008 at 5:30 PM

Executives In Attendance:
President Matt Lawrence (m3lawren)
Vice President Edgar Bering (ebering)
Treasurer Michael Gregson (mgregson)
Secretary James Simpson (j2simpso)

President raises the issue of appointed positions, and discussion follows between members and executive:

Librarian - Secretary nominates Nick Guenther (nguenthe) to position. Nick Guenther seems somewhat interested. Dominik Chlobowski (dchlobow) expresses
some interest in the position. Several members point out that a new member Sapphire,
appears to be extremely interested and knowledgeable in the area of library administration,
and the executive decide to defer this issue to the next meeting, so that an opportunity
can be taken to further consider this possibility.

System Administrator (sysadmin) - Discussion begins with the possibility of Erik Louie (elouie)
becoming the sysadmin for this term. However the member did not appear to be around at the time
and several members noted that he may not be interested in fulfilling such a position. The President
nominates Kyle Spaans (kspaans) as sysadmin, the Vice President seconds this motion. The motion is
brought to the membership of the Computer Science Club, and the motion is successfully ratified by
a majority of those present.

Individual Making Arrangements for Pop Delivery (imapd) - A question is posed by the President regarding
who attending the meeting has a means for making the pop delivery (i.e. they have a car). Michael Spang
mentions that he has a car and would be willing to make pop deliveries. The secretary also notes that
he also has a car available for such use and would be willing to assist in the procurement of pop. Michael
yields the responsibility to the secretary. The President raises a motion for James Simpson (j2simpso) to be appointed
to the position of imapd, and Nathaniel Sherry (nsasherr) seconds the motion. The motion is ratified by
majority vote of membership.

The President raises a motion to have executive meetings every other Thursday at 4:30 PM effective immediately,
with the next meeting set to Thursday October 2nd, 2008. Member Dominik Chlobowski (dchlobow), expresses concern
regarding proposed timing of the meeting and proposes the meeting be held at 5:30 PM instead. Members and executive
disagree with the suggestion and decide to consider the original motion as it stands. Member Kevin Farnworth (kfarnwor), seconds the original motion. The motion is brought to a vote of members and executives of the club and is ratified by the majority of those in attendance.

The Vice-President discusses the program committee and its role in being responsible for organizing events held
by the club. He mentions that those interested in volunteering should stay after the
executive meeting, as there will be a program committee meeting commencing thereafter.

Club member Holden Karau (hkarau), raises the issue of appointing a web master for this term. However, after
discussion amongst members and executive it was decided to defer this decision until the next executive meeting.

The secretary brings forward a motion to allow electronic recording devices (such as audio recorders)
to record the minutes of future executive meetings to allow for a more accurate transcript of the minutes. The Treasurer
raises possible privacy concerns regarding the retention of such information, as well as off the record items being recorded.
The President decides to amend the motion to add a provision that the audio records are to be immediately destroyed after
the minutes of the meeting are transcribed. The Treasurer seconds the original motion with suggested amendments. The
motion is ratified by the majority of the members.

The President moves to close the meeting and the Vice-President seconds the motion. The motion to close the meeting
is ratified by the majority of those in attendance.

End of Minutes of Meeting

Meeting:Tuesday 16 September 2008 - Revision history

C256zhao: C256zhao moved page Tuesday 16 September 2008 to Meeting:Tuesday 16 September 2008 without leaving a redirect: Move Meeting Minutes

Jbroman: add to Meetings category

J2simpso: New page: Minutes of the First Meeting of The Computer Science of the University of Waterloo Taken : September 16, 2008 at 5:30 PM Executives In Attendance: President Matt Lawrence (m3lawr...