Spoke briefly with design, design team member was ill and put a brief pause on stickers for now until they recover
Engagement
Held CSC Circles Movie Night
Lecture hall didn't have the best audio, but was able to make do
Orgcom social: TBD
November 12-18, 2023
Swag
Desired t-shirt colour unavailable in the material we wanted
Originally wanted navy softstyle t-shirt, but unavailable in small size
Quickly made a strawpoll on the CSC Discord server, people opted for black softstyle instead
Ordered swag, got proof and confirmed order
Estimated to arrive before the end of the month
Ordered:
13 small t-shirts
32 medium t-shirts
30 large t-shirts
10 extra large t-shirts
65 beanies
Was able to squeeze it all under the $2000 budget limit
Engagement
Posted announcements of CSC Circles movie night on socials + sent emails to all the circles
Finalized pizza order for the event, approximately 13 pizzas for the whole event
Orgcom social vote concluded, people wanted dinner
Got a reservation and confirmed right time and date to ensure nothing messes up this time
November 5-11, 2023
Swag
Got revised swag design, needed to remove shading and adjust the colours so it would print properly with our manufacturer
Made vote on colour palette selection + t-shirt background colour, consensus was baby pink on navy blue t-shirt
Planned on quantity of beanies and t-shirts to distribute
Approximately 80 t-shirts + 60 beanies, worked on fine tuning the individual quantity of sizes based off previous swag data
Looked at sticker manufacturers due to controversy with previous manufacturers
Referred to S23 MathSoc President document for recommended companies to procure from
Engagement
Booked lecture hall for CSC Circles movie night, got DC1350
Got $120 to spend on pizza
Planned on watching The Theory of Everything, on the life of Stephen Hawking
Axed the CP competition due to uncertainty of having problems ready before the end of the term
October 29, 2023 - November 4, 2023
Swag
Cancelled meeting due to pending designs, not much to discuss
Held vote on swag designs, people wanted Codey recursively dreaming with the y-combinator wrapped around them
Engagement
CSC Circles
Thought of having a movie night as our next event
Planned on serving pizza
Needed to inquire about authorized movies to screen due to IST/WUSA restrictions
CP Competition
Planned on hosting on the contest on the DMOJ platform
Reached out to problem setters to see progress, only 1 or 2 problems finished, might not be possible to hold competition this term
October 22-28, 2023
Swag
Spoke with design team to include the y combinator on the design
Got design team to make a few drafts, fine tuning current designs
Engagement
Began more brainstorming on the CP competition
In communication with problem-setters on creating approximately 6-7 questions at wide ranging difficulty
Got 1 or 2 questions done
Discussed whether it was feasible to do a competition this term, pondered postponing the competition to next term
CSC Circles
Added late sign ups
October 15-21, 2023
Swag
Announcement of previous term's crewnecks were sent out on all socials
First draft of sticker + t-shirt design released by Design Team, discussed options and selected a design to go on the t-shirt
Researching more manufacturers, trying to find the best cost + quality of t-shirt with printing
More colours => More Money
Worked with design to find the most optimal number of colours for the design
Engagement
Held CSC Circles Kickoff event
CSC x CS Advising Office meeting
Spoke with advisors from the School of Computer Science
Wanted to foster a sense of community within CS and wanted to improve relations + support with the CS Advising Office
Spoke about stickers that the School of CS distributes, wanted us to help distribute them (currently already do through the Class Profile, but willing to help drive more awareness of the CS Advising Office)
Discussed Class Profile, how it helped inform administration about students' thoughts and opinions
Added CS Advising Office announcements on the CSC Discord server
Thought of adding advisors onto the server, though further discussion shot this down
Orgcom Social
Didn't go as expected, dinner reservation was placed on the wrong date by the restaurant
Still was able to get takeoff and meet up in a classroom, had fun and chatted with the whole team
October 8-14, 2023
Swag meeting cancelled due to Thanksgiving
Egagement
CSC Circles
Able to procure 30 small gourds for $1 from a local farm
Needed paint brushes as current CSC supply was lacklustre
Enough paint in the office
Planned on getting candy from Dollarama
Began creating slides for the kickoff event
October 1-7, 2023
Swag
Budget was fully approved for $2000 worth of swag
Beanie/Toque design was an inversion of previous year's beanies/toques
Navy blue beanie/toque with a white CSC logo
Began working with the design team on the recursive Codey design
Research manufacturers for swag
Engagement
Budget was fully approved
Planned potential prizes for the CP competition
Thought of giving swag only, such as tote bag + pin + water bottle + t-shirt + hat + stickers
Began planning Circles kickoff for Friday after reading week
For Halloween spirit, made event have small Halloween snacks + pumpkin painting
Needed to procure mini pumpkins + art supplies
Reached out to potential problemsetters for the CP competition, holding off on any final decisions as creating questions will take a while
Orgcom voted on having a dinner, needed to vote on a restaurant, a date, and getting a reservation for the restaurant
Previous term's whiteboard reel posted, used computer vision to automate the process
General reps meeting cancelled due to Thanksgiving Weekend
September 24-30, 2023
Swag
Began thinking of designs for the beanies/toques and t-shirts
T-shirts needed a reference to lambda calculus, y-combinator, and recursion
Codey recursively dreaming?
Proposed a budget of 50 beanies/toques + 65 t-shirts at $2000, pending approval
Thinking of sticker designs for recruitment as well
Suggestions were Codey + Goose, as those are two popular figures within CSC
Began creating marketing to advertise previous swag, as it was missed last term
Engagement
Began preparing for Circles kickoff, what activities wanted, where, budget, etc.
Began asking around for people to help with the CP competition, overall budget, etc.
Planned general CSC internal committee (Orgcom) social
Brainstormed having: dinner, karaoke, board games, and a games night
September 17-23, 2023
Swag
Began settling on swag items for the term
T-Shirts + Hat item
Created community poll on CSC Discord, majority wanted the lambda calculus t-shirt back + a beanie/toque
Engagement
Began thinking of a budget and overall idea of CSC Circles + CP Competition, what resources were needed, etc.
General reps meeting + social, did karaoke and had fun
September 10-16, 2023
Began planning swag to be released this term
Heard feedback about bringing back the former lambda calculus t-shirt
T-shirts, sweaters, hoodies, crewnecks, etc. generally a safer option
Toques/beanies, mittens/gloves were suggested although that's a bit more risky as opposed to the options listed above
Creating general plan for swag for this term, while trying to push for last term's swag to be sold as they arrived later than expected
Brainstorming long term engagement initiatives for the CS community
CSC Circles went on hiatus for the S23 term, thought of bringing it back, especially as there are many new faces in the F23 term
Thoughts on holding a competitive programming contest as that has been suggested by the broader community
Continuing with former Office Initiative projects, such as whiteboard reels, where we take a picture of the whiteboard approximately every few days to document it's progression throughout the term
Began creating and drafting internship guide in collaboration with the Event Coordinators for the CSC Co-op Bootcamp
Planned out CSC involvement for the WUSA Clubs & Societies Day and MathSoc Clubs Day
September 9, 2023
Onboarded 4 new members with 3 returning members
Reorganized the former Office Initiatives and Internship Repo teams to be Engagement and Internship respectively
Engagement handles all engagement; not exclusive to just the office anymore
Internship expands upon internship repo by creating resources for current/future co-op students