Orgcom Updates/President 2023 Fall

Note that the Fall 2023 CSC President, Laura Nguyen (l69nguye), also served as Head Discord Moderator, so some duties carried out were more so pertaining to being Head Discord Moderator rather than President.

November 11, 2023

• Boost the Discord server twice
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from a CSC member

November 10, 2023

• Ask the people who installed the safe about some details
• Reply to email on the safe
• Illustrate a tidy computer station to Office Staff
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from a CSC member

November 9, 2023

• Discuss some things with VPF
• Check in with an Organizing Committee member about spending budget
• Proofread the hiring plans form
• Determine the Head Discord Moderator for next term
• Ask syscom to add someone to the office group
• Remind Marketing of some procedures
• Follow up with Treasurer
• Follow up with sysadmin
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members

November 8, 2023

• Run meeting to plan the hiring process of the Winter 2024 Organizing Committee
• Send the finalized hiring timeline to the other execs
• Proofread the hiring captions document
• Relay information between relevant people
• Follow up with Treasurer
• Continue discussion on exec merch design
• Respond to some questions from other execs

November 7, 2023

• Discuss some things with VPF
• Help Events with their plans on budgeting an event
• Follow up on cheque request submission
• Follow up with Treasurer
• Ask execs for feedback on exec merch design
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members
• Respond to some questions from CSC members

November 6, 2023

• Ask the MathSoc Business Manager on possible methods of payment that would not incur as high of a transaction cost, when processing external funding
• Tell VPF of discrepancies in itemized receipts printed at the MathSoc POS
• Submit cheque request to VPF
• Follow up with Treasurer
• Work with Treasurer on a cheque request
• Follow up with Design
• Ensure that the prize winners from an event receive their prizes
• Fix office status
• Add NQN bot to the Discord server by request
• Schedule meeting to plan the hiring process of the Winter 2024 Organizing Committee
• Discuss some things with MathSoc President
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from a CSC member

November 5, 2023

• Add emoji to the Discord server by request
• Discuss adding a new bot to the Discord server
• Give feedback to Design on the new T-shirt
• Follow up with Treasurer
• Respond to some questions from other execs

November 4, 2023

• Encourage team leads to organize team socials
• Make a LettuceMeet to plan the hiring process of the Winter 2024 Organizing Committee
• Make a Discord thread to discuss constitution amendments
• Gauge interest in exec merch
• Give CodeyBot Developer leads permissions in the Discord server to carry out testing
• Follow up with Treasurer
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from a CSC member

November 3, 2023

• Attend the exec social, ensuring that there is a round of introductions, and gather feedback

November 2, 2023

• Schedule meeting with MathSoc President
• Tell CodeyBot Developer leads of a bug in the bot
• Respond to some questions from other execs
• Respond to some questions from CSC members

November 1, 2023

• Respond to some questions from other execs
• Respond to some questions from a CSC member

October 31, 2023

• Discuss some things with VPF
• Work with Treasurer on a cheque request
• Post an opportunity in the #official-outreach channel of the Discord server
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members
• Respond to some questions from a CSC member

October 30, 2023

• Ask an external sponsor if there is anything in particular that they would specifically like CSC to use their funding on
• Tell CodeyBot Developer leads that the bot is down
• Tell CodeyBot Developer leads of a bug in the bot
• Make suggestions to the membership guide
• Respond to some questions from other execs
• Respond to some questions from a CSC member

October 29, 2023

• Help with bringing pop into the office
• Explain to Discord moderators when to post in #⁠official-outreach vs. #⁠self-outreach in the Discord server
• Make suggestions to the membership guide
• Respond to some questions from a CSC member

October 28, 2023

• Make suggestions to the membership guide
• Relay information between relevant people

October 27, 2023

• Connect a student from another school with an alumnus of CSC
• Give a suggestion to Marketing
• Make suggestions to the membership guide
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members
• Respond to some questions from a CSC member

October 26, 2023

• Tell Events leads to let me know as soon as possible anytime that they are planning on running a joint event
• Ask Office Managers to be responsible for ensuring that events have enough Office Staff for membership signups
• Remind Office Staff of some rules
• Present the motions with regard to the joint NeetCode event and the joint Qualcomm event at the Council meeting, which both got approved
• Present the motion with regard to adding external funding in an individual budget line item for miscellaneous purposes at the Council meeting, which got approved
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members

October 25, 2023

• Discuss some things with VPF
• Fix office status
• Respond to some questions from other execs

October 24, 2023

• Give a suggestion to AVP
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members

October 23, 2023

• Give feedback on sponsorship package
• Connect VPF and the MathSoc Business Manager with an external sponsor
• Discuss some things with VPF
• Submit cheque request to VPF
• Work with Treasurer on some cheque requests
• Email the approval of Compilers Club
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from CSC members

October 22, 2023

• Follow up with Reps lead
• Discuss some things with VPF
• Respond to some questions from other execs

October 21, 2023

• Ask VP/AVP to make a new group in Google Groups for the Class Profile team
• Ask CodeyBot Developer leads to make me Owner of the UWaterloo Computer Science Club organization on GitHub
• Invite the Class Profile tech lead as Owner of the UWaterloo Computer Science Club organization on GitHub
• Create the Class Profile team and remove the Events team within the UWaterloo Computer Science Club organization on GitHub
• Discuss some things with VPF
• Submit cheque request to VPF
• Ask for a cheque request submission
• Give feedback to Reps
• Relay information between relevant people
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members
• Respond to some questions from a CSC member

October 20, 2023

• Make the budget spreadsheet easily accessible for Organizing Committee members
• Help out with the Circles event
• Discuss with Events about budget
• Email the itemized receipt and proof of payment for a sponsored event to VPF and the MathSoc Business Manager
• Follow up with Treasurer
• Instruct Discord moderators on using the optional argument of a command
• Ask syscom about email delivery delays
• Respond to some questions from other execs

October 19, 2023

• Print more CSC User Agreement pages at the MathSoc office
• Follow up with Treasurer
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from a CSC member

October 18, 2023

• Attend meeting with CS Advisors
• Create the #⁠cs-advisors-announcements channel in the Discord server, as per the request of CS Advisors
• Follow up with Treasurer
• Follow up with Marketing
• Remind others of some budget rules
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from a CSC member

October 17, 2023

• Make adjustments to procedures with regard to handling situations in the office
• Add Class Profile as a reaction role to the Discord server
• Organize categories in the Discord server
• Inquire webcom about the publicity of the membership verification repository
• Follow up with Treasurer
• Ask Marketing to update the location of an event
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members
• Respond to some questions from a CSC member

October 16, 2023

• Ask webcom if they can make the person's program appear on the verify page
• Discuss with Events about budget
• Follow up on the email threads regarding budget reallocation and joint event with UW Google Developer Student Club
• Follow up with Treasurer
• Ask VP/AVP to plan the first exec social of this term
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from a CSC member

October 15, 2023

• Follow up on external funding
• Help a bit with the coordination of a podcast
• Communicate with VP regarding some administrative tasks
• Respond to some questions from other execs

October 14, 2023

• Give my thoughts on the finalization of the Class Profile team
• Discuss a bit on sending out offers for the Class Profile team
• Follow up on external funding
• Discuss with Events about budget
• Coordinate with Marketing for the state of a newsletter and podcast
• Ask AVP to remind other execs to update their wiki pages
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member

October 13, 2023

• Encourage Discord threads to be used instead of direct messages for transparency
• Ask AVP to ensure that the form for the MathSoc monthly mass email gets filled out
• Remind Marketing to create Discord events, update the Google Calendar, and check over the content of their announcements
• Ask Design to use "ET" instead of "EST" or "EDT" in their graphics
• Give a suggestion to Events
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member, and relay the information to the relevant execs

October 12, 2023

• Discuss with Events about budget
• Email VPF and the MathSoc Business Manager to request budget reallocation
• Email VPF about a joint event with UW Google Developer Student Club
• Follow up with Treasurer
• Respond to some questions from an Organizing Committee member

October 11, 2023

• Check in on processing membership through email, when payment occurs through WUSA
• Give procedure on how to expense merch as a prize
• Publish a Discord announcement and remind Marketing to do so for future announcements
• Take notes in a Class Profile interview
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member

October 10, 2023

• Help with coordination of Class Profile interview

October 9, 2023

• Critique the internship guide
• Give a suggestion to webcom

October 8, 2023

• Continue discussion on revamping elections
• Respond to some questions from a CSC member

October 7, 2023

• Take notes in a Class Profile interview
• Create and give out a role, create a new channel, update some permissions, and do some cleanup in the Discord server
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members
• Answer the concerns of an Organizing Committee member

October 6, 2023

• Ask syscom to update the discord group

October 5, 2023

• Ask CodeyBot Developer leads to host a music Discord bot on CSC Cloud
• Communicate with VPO regarding key holders
• Remind Office Staff of some rules
• Clarify the roles of some execs
• Respond to some questions from Organizing Committee members
• Answer the concerns of a CSC member

October 4, 2023

• Give some teams some guidelines on budget spending
• Authorize key fobs to the CSC office
• Ask key holders for their 8-digit student numbers to send to VPO
• Take part in the discussion on publicizing common resume guidelines
• Respond to some questions from other execs
• Respond to some questions from Organizing Committee members

October 3, 2023

• Discuss budget at Council meeting
• Ask some of the Office Staff members to have a read-through of the Office Staff training document
• Remind Office Staff of some rules
• Ask syscom to add someone to the office group
• Authorize a key fob to the CSC office
• Remind other execs to carry out some administrative tasks
• Give some relevant information to an Organizing Committee member
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from a CSC member
• Answer the concerns of a CSC member

October 2, 2023

• Take part in the discussion on the Class Profile hiring process
• Give some relevant information to an Organizing Committee member
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member
• Respond to some questions from a CSC member

October 1, 2023

• Work with Treasurer on some cheque requests
• Give Treasurer some more information with regard to Treasurer duties
• Send reminder to submit cheque request
• Submit cheque request to VPF
• Communicate a bit with VPF
• Make the cheque request form easily accessible for Organizing Committee members
• Help with merch photoshoot coordination
• Take notes in some Class Profile interviews
• Respond to some questions from other execs

September 30, 2023

• Take notes in a Class Profile interview
• Respond to some questions from other execs

September 29, 2023

• Comment on the Office Staff training document
• Coordinate communication from a CSC member to the relevant execs
• Respond to some questions from other execs
• Respond to some questions from a CSC member

September 28, 2023

• Attend the budget meeting
• Comment on the Office Staff training document
• Give out a role in the Discord server
• Coordinate communication from an interested speaker from the industry
• Coordinate communication between relevant people
• Respond to some questions from other execs

September 27, 2023

• Redo the CSC office whiteboard
• Go over budget presentation with Treasurer
• Follow up with Treasurer
• Follow up on a new group creation in Google Groups
• Take part in the discussion on membership mailing list
• Respond to some questions from other execs
• Answer the concerns of a CSC member

September 26, 2023

• Give my thoughts on the Class Profile hiring process
• Send Google Forms link and give the necessary permissions to the requester
• Discuss with Office Managers about creating an Office Staff training document
• Update Discord server rules after discussion with Discord moderators
• Follow up with Treasurer
• Follow up on a new group creation in Google Groups
• Take part in the discussion on membership mailing list
• Discuss Organizing Committee socials with Reps
• Remind other execs to carry out some administrative tasks
• Carry out some administrative tasks
• Respond to some questions from other execs
• Respond to some questions from a CSC member

September 25, 2023

• Add position in square brackets to the nicknames of execs in the Discord server
• Ask VP/AVP to carry out some administrative tasks
• Respond to some questions from other execs
• Respond to some questions from CSC members

September 24, 2023

• Discuss Organizing Committee socials with Reps
• Discuss some things with VPF
• Delegate some resume critiques to Organizing Committee members
• Ask VP/AVP to carry out some administrative tasks
• Carry out some administrative tasks
• Respond to some questions from other execs

September 23, 2023

• Update some permissions in the Discord server

September 22, 2023

• Respond to suggestion on Clubs Day logistics
• Make a pull request for CodeyBot and suggest to immediately release after merge
• Carry out some administrative tasks
• Discuss some budget-related things with VPF
• Respond to some questions from other execs with regard to external funding
• Create membership list and send it to VPF
• Create events list and executive members list, and send them to VPI
• Work with Treasurer, Events, and a bit with other teams to finalize budget before submission
• Help Treasurer with Treasurer submissions
• Create the #quotes channel with cooldown in the Discord server

September 21, 2023

• Ask Reps if they can run some socials across the Organizing Committee
• Help out with Clubs Day logistics
• Respond to some questions from other execs
• Schedule meeting to go over budget with Events
• Give Treasurer some more information with regard to Treasurer duties
• Give someone Figma permissions
• Give some suggestions to webcom
• Make the wiki pages for Organizing Committee updates
• Tell other execs to ensure that their wiki pages for updates get edited
• Purge the "Announcer" role from people not on the Marketing team this term, in the Discord server
• Authorize key fobs to the CSC office

September 20, 2023

• Remind people of budget submission deadline
• Office-train someone and ask syscom to add them to the office group
• Take part in the discussion on membership mailing list and signup/renewal process
• Ask VP/AVP to carry out some administrative tasks
• Carry out some administrative tasks
• Put up a received package on the office bulletin board
• Join Reps meeting to discuss Competitive Programming Contest event
• Discuss some things with MathSoc President
• Relay information between relevant people

September 19, 2023

• Ask some team leads for their budget plans
• Create membership list
• Send email to VPF
• Ask relevant people about the location of a missing object
• Clean up the Discord server
• Start scheduling meeting to go over budget with Events
• Authorize a key fob to the CSC office
• Respond to some questions from other execs
• Relay a concern from a CSC member to the relevant person
• Give feedback for BOT

September 18, 2023

• Answer the concerns of a Bootcamp attendee
• Answer the concerns of a Marketing team member
• Tell Marketing team leads to communicate some instructions to their team members
• Update Events with the current state of marketing coordination
• Remind other execs to carry out some administrative tasks
• Carry out some administrative tasks
• Talk to VPF about external funding logistics
• Give instructions on handling items in the safe
• Update some permissions in the Discord server
• Help out with logistics of keeping merch inventory
• Help out with Clubs Day logistics
• Respond to some questions from other execs
• Create the "Outreach" role with the corresponding reaction role in the Discord server
• Rename the #outreach channel to #self-outreach, and create the #official-outreach channel in the Discord server
• Take part in the discussion on adding events to CSC’s Google Calendar

September 17, 2023

• Help Events/Marketing a bit more with the coordination of the marketing of the Bootcamp event
• Help Treasurer with getting budget requests from all teams
• Respond to some questions from other execs

September 16, 2023

• Add the "Announcer" role to Marketing team members in the Discord server
• Remind/Ask Marketing to hit the "Publish" button, use ET for the time zone, bold important dates and locations, not mention "link in our bio," and proofread their Discord announcements
• Carry out some administrative tasks for Discord moderators
• Clean up some permissions in the Discord server
• Change "Codey" to "CodeyBot" in the category, channel names, and channel descriptions of the Discord server, as per user feedback
• Discuss some things with MathSoc President
• Respond to some questions from other execs

September 15, 2023

• Submit blurb for CSC website
• Ask Treasurer to talk to the MathSoc Business Manager and update Office Staff about the situation regarding pop sales
• Ask VP/AVP to remind team leads to carry out some administrative tasks
• Help out with Clubs Day logistics
• Help Events/Marketing with the coordination of the marketing of the Bootcamp event

September 14, 2023

• Tell team leads to encourage their team members to join the main Discord server
• Tell team leads to tell their team members to carry out some administrative tasks
• Tell team leads to tell their team members to pay their $2 membership fee at their earliest convenience
• Ask for VP and Treasurer to have the appropriate permissions in the MathSoc Discord server
• Ask Events if there can be small group introductions at BOT
• Ask Events if they can make a survey for what kinds of events people want to see throughout this term, to be released at BOT
• Onboard some Discord moderators
• Submit MathSoc Clubs Day form
• Present the motion to request pop budget at the Council meeting, which got approved
• Respond to some questions from other execs
• Respond to some questions from an Organizing Committee member

September 13, 2023

• Appoint Office Managers and team leads
• Onboard execs
• Authorize key fobs to the CSC office for Office Managers
• Update exec roles in the Discord server for Office Managers
• Ask syscom to update Office Managers in ceo
• Ask Office Managers about the potential future of the pop/snack requests and book wish list sections on the whiteboard
• Ask webcom to update the website with news for the execs of this term
• Ask VP/AVP to handle emails
• Ask VP/AVP to update exec mailing lists
• Update exec list for MathSoc
• Email VPF that CSC will request funding for pop before the budget meeting
• Start discussion on revamping elections
• Ask VP/AVP to make the wiki pages for Organizing Committee updates
• Give CodeyBot Developer leads the direction that they should aim to make a stable release of the bot
• Office-train some people and ask syscom to add them to the office group
• Create the #mathsoc-announcements channel in the Discord server
• Delegate some resume critiques to Organizing Committee members
• Respond to some questions from other execs

September 12, 2023

• Authorize physical keys to the CSC office for sysadmin and myself
• Update exec roles in the Discord server
• Ask each team about changes from last term/plans for the current term
• Ask elected execs to add their blurbs to the website
• Ask last term's Treasurer to go over Treasurer duties with this term's Treasurer
• Ask VP/AVP to get started on the process of getting syscom to update the execs in ceo
• Ask VP/AVP to react with a check mark to resumes that are already sufficiently (based on reasonable judgment) critiqued in the Discord server
• Encourage Office Staff to set their availability for WUSA and MathSoc Clubs Day
• Ask relevant people to discuss any potential changes to the Events category in the Discord server
• Make some announcements to Organizing Committee to carry out some administrative tasks
• Respond to some questions from other execs